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Handyman invoice template

A handyman invoice template for a day of small jobs

Handyman work is a list, not a project. The invoice has to itemise a day that contained six unrelated tasks, three of which were added while you were already there.

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The line items below are pre-filled for this kind of work. Edit anything, add your amounts, and download the PDF — no account needed.

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What to include

Because the work is varied, the invoice earns its keep by being specific. One line per task beats one line saying 'various works'.

  • Labour by hour, half day, or full day, with the date attended
  • Each task as its own line, in the order you did them
  • Materials bought for the job, listed and receipted
  • Trip, collection, or minimum charge where it applies

Hourly, day rate, or per job

Most handymen use all three depending on the customer. The invoice only fails when the unit changes between the quote and the bill.

  • Hourly with a stated minimum is the honest default for unknown work
  • Half-day and full-day rates suit a booked list of tasks
  • Fixed per-job pricing works where you have done the same task many times
  • Whichever you use, state the rate on the invoice, not just the total

The 'while you're here' problem

Every handyman knows the moment: the booked job is finished and the customer asks about the wobbly shelf, the dripping tap, and the door that sticks. Those tasks are how the trade works and they are also how a two-hour booking becomes an unpaid five-hour day. Quoting them on the spot — even a sentence — and giving each one its own invoice line is what turns goodwill into revenue.

  • Say the price of an added task before starting it, however small
  • Give every added task its own line so the customer can see what they said yes to
  • Bill the trip to the merchant if you collected materials mid-job
  • State a minimum charge for short visits and apply it consistently
  • Attach or reference material receipts where you are billing at cost

FAQ

Common questions

Should a handyman invoice hourly or at a day rate?

Hourly with a stated minimum suits unpredictable jobs; a half-day or full-day rate suits a booked list of tasks. Bill in the unit you quoted in, and put the rate on the invoice rather than only the total.

How do I charge for jobs added on the day?

Price them before you start, then give each one its own invoice line. A customer who agreed a number for the sticking door pays it happily; the same work inside a larger unexplained total gets queried.

Should I charge a minimum call-out?

Most handymen do, because a thirty-minute job still costs a travel slot. State the minimum when you book the work and show it as its own line so it is never mistaken for the labour rate.

Do I invoice for materials I bought myself?

Yes — list them as materials with the amounts, and keep the receipts. If you add a margin for collection and handling, state it rather than folding it into the material price.