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Copywriter invoice template

A copywriter invoice template that bills the revisions too

Writing invoices are simple until the fourth revision round. Naming the deliverable, the included rounds, and the price of everything beyond them turns an awkward conversation into a line item.

Create a copywriting invoiceRead the invoicing guide

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The line items below are pre-filled for this kind of work. Edit anything, add your amounts, and download the PDF — no account needed.

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Free — no signup required. 5 invoices/day limit.

What to include

Clients approve writing invoices faster when each line names a thing they can point at — a page, an article, a campaign — rather than an abstract quantity of words.

  • The deliverable by name, with word count or page count
  • Research, interviews, and briefing calls where they are billable
  • Revision rounds beyond the number included in the quote
  • Rush surcharges, and the deposit already paid

Per word, per piece, or per day

All three are normal. What matters on the invoice is that the unit you bill in is the unit you quoted in, because a client who agreed a per-piece price will read a per-word invoice as a change of terms.

  • Per piece: name the asset and where it will run
  • Per word: state the rate and the delivered count, not the commissioned count
  • Per day: give the dates worked
  • Keep strategy or messaging work on its own line — it is not the same rate as production

Revisions and kill fees — the two lines that protect the job

Copywriting is the trade where unpaid work hides best. A brief changes, a stakeholder appears in round three, and the fifth rewrite feels like part of the same job. It is not, and the only reliable way to say so is to have priced revision rounds before the first draft and to invoice the overage as a normal line rather than a favour withdrawn.

  • State how many revision rounds the fee includes, then bill additional rounds at a named rate
  • A rewrite against a changed brief is new work, not a revision — invoice it as such
  • If a project is cancelled mid-way, invoice the kill fee against the stage reached, not the whole fee
  • Bill for the briefing call and the research when they are hours you cannot resell
  • Deliver on payment, or invoice on delivery — but do not let publication happen before either

FAQ

Common questions

Should a copywriter invoice per word or per project?

Invoice in whatever unit you quoted. Per project is easier for clients to approve and protects you when a piece takes longer than expected; per word is clearer for volume content. Switching units between quote and invoice is what causes disputes.

How do I bill for extra revision rounds?

Include a set number of rounds in the quoted fee, then invoice further rounds as their own line at a stated rate. Because the client agreed the included number in advance, the extra line reads as the deal working rather than as a penalty.

What is a kill fee and how do I invoice it?

A kill fee is the portion of the fee owed when a commissioned piece is cancelled before completion — often 25-50% depending on the stage reached. Invoice it as a normal line referencing the stage delivered, and agree the percentage before you start.

Should I invoice before or after the copy is published?

On delivery of the final draft. Publication is the client's schedule, not yours, and tying payment to it can leave an invoice open for months for reasons that have nothing to do with your work.